As the world sees a huge shift towards remote working in the last few months, businesses and offices all around the globe have had to find effective ways to manage and track their workforce. Managing staff in an office setting can be difficult enough, let alone managing a workforce that is situated all around the country. Whilst tracking a remote workforce can take a little time and effort on the part of a business owner, it is not an impossible feat. In today’s article, we have a look at how business owners can effectively track a remote workforce by using various tools and strategies that help streamline the tracking process. Read on to find out more!
Software is Essential
When it comes to tracking schedules and work hours, software is an absolute essential. Relying on word of mouth or manual ways of tracking hours is almost always a recipe for disaster. This is why it is so important that business owners make use of tools such as an app for rostering your staff when engaging with a remote workforce. With the help of a timesheet and scheduling app, you will be able to effectively and closely monitor employee hours, shifts and schedules. Software essentially does the work for you, thus greatly reducing the burden on your shoulders whilst at the same time tracking your workforce with utmost precision and accuracy.
Face-to-face interaction when it comes to managing a remote workforce is actually more important than you may think. It can be all too easy for both employers and employees to feel disconnected when working from home, which can ultimately prove to reduce motivation and efficiency levels. In order to prevent this, it is incredibly important that business owners engage in face-to-face interaction with employees at least once a week. This could be in the form of a team meeting, a one-on-one meeting with staff or even just an online socialising session that allows everyone to come together and let their hair down. Never underestimate the power of face-to-face interaction when it comes to tracking a remote workforce.
A Culture of Accountability
Once a business has implemented its time tracking and scheduling software, it is important for those who are higher in the hierarchy to lead by example. This can come in the form of sharing your own timesheet with your employees and encouraging everyone to do the same. Openly sharing timesheets can greatly improve employee motivation and can easily set a benchmark for performance, efficiency and productivity amongst the workforce. Sharing this information also helps to foster a culture of accountability amongst your workers which will inevitably make your job of tracking them much easier in the long run.
Focus On Deadlines
One of the best ways to encourage productivity and efficiency with remote workers is to set strict deadlines that workers have to meet. Ensuring that your team fully understands the scope of their work and being firm with deadlines is a fantastic way to ensure that every monitoring activity will be focused on one singular outcome instead of getting your team to collaborate together towards a shared goal. Individual deadlines can keep employees on their toes, thus ensuring that everyone is giving their 110% and reducing the need for business owners to constantly be checking up on activity and efficiency levels.
End Of Day Report Summaries
With the number of tasks that your team has to deal with, it can be easy for them to lose track of what they have accomplished during the day. This is why introducing end of day report summaries is such a great idea. These summaries can be used as a tool to help both employer and employee identify opportunities for improvement, iron out any potential issues and keep track of their activity on a daily basis. Summaries should be paired with regular team meetings in order to make sure everyone is on the right track and no one is left lagging behind.
Tracking and managing a remote workforce can be a challenging job, but it certainly isn’t one that is impossible. By utilising a wide variety of tools and ensuring clear and effective communication channels with your workforce, you’ll find that managing your team is a lot easier than you had ever imagined.